Andrew Connell [MVP SharePoint]
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Managed Windows Shared Hosting

This is going to be one of those posts some people brush aside saying "duh, I've known that" but for others will be the "ah, finally!" reaction they've been looking for. Nothing epic here...

I frequently get a question that comes in one of two flavors:

  • Why can't I create Blogs, Wikis, Team Sites or Blank Sites in my Publishing site collection (created with the Publishing Portal site template)?
  • Why can I only create certain pages in the Search Center site in my Publishing site?

To cut to the chase, you actually can do this. What the SharePoint team did was provide a way for us to filter what site templates are available to use when creating subsites within specific sites as well as filter which page layouts are available on a site by site basis when our content owners create pages. Out of the box, site collections created using the Publishing Portal site template can only contain other sites created using the Publishing Site or Publishing Site with Workflow site templates. This filtering is implemented by the Publishing site definition. However it is very easy to change.

Go into any Publishing site's Site Settings page and look under the Look & Feel column for the Page Layouts & Site Templates link. From this page you'll be able to do the following:

  • Inherit the parent site's settings for site templates & page layouts.
  • Turn off all filtering for the site templates & page layouts that are available to content owners and hierarchy managers (those who can create subsites... aka: manage the site topology).
  • Turn on filtering and customize the site templates & page layouts that are available to content owners and hierarchy managers.

It's quite interesting how this little link has been staring so many people in the face, but they just didn't realize what it did. Sounds like a good case to be renamed in SharePoint vNext eh? Discoverable... yet the crux reason why the Office team went with the Ribbon: stuff was too hard to find among Word's 1,300+ commands! I've even had people come up to me at conferences wanting to share the code they wrote that modifies the filter... they are so proud to say it only took 3 hours to write, test and perfect! I feel so bad when I show them it's just a handful of clicks... no code.

So why does this capability even exist? Great question, you sitting there sipping your coffee. Consider a multilingual solution; this capability gives designers & developers the capability to create page rendering options (aka: page layouts) for the same content type, but for different locale. Maybe the English version of a page should be rendered differently than, say, a Hebrew or Arabic version (which reads right-to-left vs. left-to-right).

Hope this helps someone in the future!

posted on Wednesday, October 01, 2008 5:53 PM

Feedback

# re: Filtering in/out page layouts & site templates 10/1/2008 9:11 PM Randy Drisgill
Gravatar I think the reason this command gets overlooked isn't because of the menu name (at least when it comes to page layouts). Its because at first glance it doesn't seem to do much... until you change the radio button and then all sorts of wonderful options appear.

Good post thought, I never knew this menu existed until very very recently.

# re: Filtering in/out page layouts & site templates 10/2/2008 12:00 PM Bharat Gadhia
Gravatar You blogs and posts have always been a great source of learning and understanding WSS and MOSS.
I have one question.
I createda test site with publishing portal site template but when I come to look and feel section of site setting I see the radio button greyed out for:- Inherit the parent site's settings for site templates & page layouts.
I do not see any way to enable it.
Any suggestion how I can enable it?
Thank you.
Bharat.

# re: Filtering in/out page layouts & site templates 10/2/2008 12:38 PM AC [MVP MOSS]
Gravatar Bharat-
Sounds like you're at the top level site in the site collection... nothing to inherit from at the top of the food chain.

# re: Filtering in/out page layouts & site templates 10/2/2008 9:45 PM Muhanad Omar
Gravatar ah, I didn't know this. thanks Andrew!

# re: Filtering in/out page layouts & site templates 10/6/2008 12:00 PM Bharat
Gravatar Hi Andrew,
Thank you for the answer.
It was not clear in blog/post.


# re: Filtering in/out page layouts & site templates 12/8/2008 11:17 AM TaraGay
Gravatar Darn there isn't this setting on mysites! I want to hide/disable the "create blog" tab on mysites and haven't some across anything! I'm sure it's another of those so simple but I'm blind to it!

# re: Filtering in/out page layouts & site templates 12/8/2008 2:46 PM AC [MVP MOSS]
Gravatar Tara-
You must look to the API for this one... Publishing sites just get a slick UI.

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